Job Purpose:
The Receptionist is the first point of contact for the university and provide administrative support across the university. The suitable candidate must ensure that all responsibilities are completed accurately and delivered with high quality and in a timely manner.
Minimum Qualifications and Experience
Bachelor’s degree from an accredited university or higher diploma holder
Experience
1 – 3 years’ relevant field experience
Proven working experience in a front office handling receptionist responsibilities
Proficient with Microsoft Office Suite
Professional appearance
Bilingual speaker (English and Arabic)
Ability to organize, multitask, prioritize and work under pressure
Job Description
- Maintains safe and clean reception area by complying with procedures, rules, and regulations.
- Welcomes visitors by greeting them, in person or on the telephone
- Answering or referring inquiries to the concerned individual or department
- Direct visitors by maintaining employee and department directories
- Updating the list of phone numbers and extension list in coordination with the IT department
- Recording logbook entries for visitors
- Receive, sort and distribute mail across the university
- Assist the Finance Department and Facility Management with the Procurement documentation
- Act as a Hostess for internal and external events
- Receive and dispatch UPS couriers; track the status of delivery and update the concerned department.
- Perform other clerical and administrative duties such as reports writing, filing, photocopying, faxing etc.
