Agency : Department of Healthcare and Family Services
Job Posting: ME28659
BPIS: 06021
Group: CH(B-H)
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Start Date: 06/28/2023Closing Date: 07/12/2023
Salary: $4738 - $6964 (Anticipated starting salary $4738)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number ME28659
Job Posting:
The Department of Healthcare and Family Services, Division of Medical Programs, Bureau of All Kids is seeking to hire an organized, detail-oriented, fast-paced individual to serve as Staff Assistant. This position will serve as the administrative assistant to the Bureau Chief of All Kids performing complex administrative tasks to assist staff members with planning, developing, coordinating, and executing daily office functions. Additionally, the position will respond to special inquiries and correspondence from staff, public and private organizations.
The ideal candidate will have a strong knowledge of office management practices, procedures, and programs with the ability to follow written and oral instructions.
HFS values employees with different backgrounds, life experiences, and talents
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (10) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
Job Responsibilities
- Serves as staff assistant to the Bureau Chief of All Kids
- Conducts and coordinates special studies and investigations regarding All Kids Programs
- Serves as liaison with other Agency Bureaus and Sections
- Analyzes, disseminates, tracks, and follows up on controlled correspondence, policy notices and verbal requests pertaining to policy/program issues from the public and/or other Department Bureaus/Sections
- Drafts standardized reports and compiles data, enters data into spreadsheets and distributes reports
- Conducts provider enrollment and scheduling functions
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration
- Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program
Preferred Qualifications (In Order of Significance)
- One (1) year of experience working with the principles of office management
- One (1) year of professional experience functioning as an assistant for a public or private organization
- One (1) year of experience composing, proofing and editing correspondence and reports
- One (1) year of professional experience utilizing office methods and procedures to ensure efficiency in the workplace
- One (1) year of experience utilizing automated office equipment, including computer programs such as Microsoft, Adobe Pro, Integrated Eligibility System, Contract Vendor Time Sheet and Cost and Assignment Tracking System
- One (1) year of experience with programs, rules and regulations for a public or private organization
Employment Conditions
- Requires the ability to pass a background check
- Requires the ability to utilize and maintain state issued equipment such as a laptop
Work Hours: 8:30am-5:00pm Monday-Friday
Work Location: 201 South Grand Ave E Springfield, IL 62704-3803
Agency Contact: HFS.DMPApps@illinois.gov
Job Family: Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
